Player Registration FAQs

 

Q: What do I need to turn in to register a player?

A: EVERY player must submit a signed player registration form and player ID card or his registration will be rejected.  Only new players to HFA are also required to submit a copy of their driver’s license or other photo ID. Do not use staples to attach photos to player cards – tape or glue only. Be sure to fill out the back, and write your team name on everything.

 

Q: Where do I get a registration form or player card?

A: Registration forms can be downloaded from the HFA website under the Forms and Maps tab. Player cards will be distributed at the July league meeting, but extra player cards are available in the HFA mailbox or contact the league office to have some mailed to you.

 

Q: What are the deadlines to register a player?

A: The initial player registration deadline is Aug. 25 – only those players turned in by that day will be eligible for the first game. After the initial deadline, player registration must be turned in one week prior to the player’s first game; complete paperwork is due by 5:30pm to the HFA mailbox or office.

 

Q: Where do I turn in player registration?

A: The initial deadline of Aug. 25 will be at the league meeting, 7pm, Main Street Improv. After that, you can mail paperwork to the office or drop it in the HFA mailbox at Bear Creek Park on Sunday, where you put your game reports.

 

Q: Where is the HFA mailbox?

A: The mailbox is located between fields 18 and 21 by the fenced-in area where the mowers and tractors are kept. It’s a white mailbox with HFA on the side. This is where new player cards will be for pickup before the game each week and where you’ll put your game reports after the game, along with any player registration. Spare blank player cards are also kept here if you need them.

 

Q: Where is the HFA office?

A: The HFA office is located at 908 Town and Country Blvd, Suite 120, Houston TX 77024. This is on the I-10 West feeder road, SE corner of I-10 and Beltway 8. There are 2 buildings with red tile roofs right on the feeder road and our building is centered between them, a little further back.

 

Q: How many players can I have on my roster?

A: You can have up to 25 on your roster. Team fees only cover 18 registrations, so any added over that are charged $25 each.

 

Q: What if I have 25 but am still short of players at games?

A: You can release a player from your roster to create more room. To release a player, whether to create more space on your roster or to let him move to another team, use a new player registration form, fill in the player’s name and the manager will then fill out the middle section that says “Release team name, release date, Manager’s Signature” The player does not have to sign the release. NEW for 2007 –  $10 fee will no longer be charged to release players.

 

Q: One of my guys used to play professionally – can he still play in HFA?

A: Any player who has signed a professional contract, indoor or outdoor, in the past 5 years must either register as a Professional, or fill out paperwork to be reinstated as an Amateur. Professional registration must be done in the league office.

 

 

 

 

Online Player Registration

 

You must enter all your players through the HFA website before turning it in to the league. This must be completed before the Aug. 25 meeting or your team will face forfeiting the first game. It doesn’t take very long and if your players are already in the system, it’s a breeze. Here’s how:

1. From www.hfasoccer.com home page, click Teams on the right side. This gives you a list of all the teams registered for the season. Click on your team, then where it says TEAM LOG IN in the upper right corner. If you are a returning manager, your log in should not have changed. If you’re a new team or a new manager to an existing team, click on the line that says “Don’t have a PIN or you’ve forgotten it? Click here.” Use the email address you listed on your team application and your PIN will be emailed to you. You are welcome to change your PIN later. Keep this email address updated since this is the one the league uses to send out group emails.
2. Once you receive your PIN and can log in, you’ll have administrative access to your team’s home page. It’ll say “Welcome back…Where would you like to start?” Click on Team Page. From here, you can change everything about your team page – uniform colors, the look of the page, add more team Contacts, etc. For now, click on Roster from the green bar.
1. Returning teams: click on Player Pool, then mark the box by every returning player. If there’s more than one listing for a player, just pick one – it shouldn’t matter which.
2. New teams and for players not already on your roster: You MUST click on Search for an Existing Player. Fill in at least the last name and click the search button. Some players will appear several times – click the circle beside the one that is more complete.  You should check the ID# on his player card to make sure you choose the one that matches the card.
3. If the player does not come up on a search, click Add a New Player to Team. Required information for all players: first and last name, full address, date of birth and nationality (country of birth, please) and a photo (more on that in #4). Email and phone # are helpful but not required. You can also enter notes or a bio on each player if you’d like. When complete, click Save.
3. Add a photo to the player’s page.  (This one requires a little more technical knowledge, so to begin you’ll have to be able to scan or upload photos to your computer as .jpeg files. If you require some technical assistance, first check with your teammates to see if you have any IT wizards and if not, contact the league for help)
1. To add a photo, click on the player’s name from the roster list and click on Photo. A new window will open that says: Guidelines for proper presentation: The photo MUST be in .JPG format with an EXACT width of 144 pixels and a file size of 75k or less. A border will also be automatically added.
2. Click Search for Photos, then click Browse. This must be done for every player on your team.
4. Your players will be listed on the team roster, but they won’t be approved to play until they are processed by the league administrator. If you need to delete someone, just click the red X next to the player’s name.

 

This is the same process you will use for player registration throughout the season - online player registration is always open. However, you must turn in the paperwork one week in advance for the player to be eligible. Make sure to enter the player’s info online before turning it in to HFA.

 

The HFA mailbox in Bear Creek Park will be your primary contact point for player registration after Aug. 27. The mailbox is located between fields 18 and 21 by the fenced-in area where the mowers and tractors are kept. It’s a white mailbox with HFA on the side. This is where new player cards will be for pickup before the game each week and where you’ll put your game reports after the game, along with any player registration. Spare blank player cards are also kept here if you need them.

 

Let me know if you have any questions and good luck collecting your player registration!

 

 

 

 

 

 

 

Checklist to turn in Aug. 25

 

 

 

i    Print out of your team roster – you might have to do a Print Screen function if the roster won’t print from the options given on your team page.

 

i    Signed player registration form for EVERY player on the team.

 

i    Signed player card with photo for EVERY player on the team. (glue or tape the photo -no staples please)

 

i    Copy of driver’s license or photo ID for all New players to HFA (those you didn’t find in a search of the online database.

 

i    Player photos on EVERY player’s page.

 

i    Team fee payment by credit card, check or money order – no cash, please.

 

i    Team colors are updated on the team page.

 

 

 

And yes, EVERY player means every single player on the team. Even if he played last year or the 10 years prior to now, every player needs to have the above items. Only those whose complete player registration is turned in by August 25 will be eligible for the first game. Any player info turned in after Aug. 25 will have to wait for the second game.